Japan Institute of Human Resource Development Pvt Ltd.
Effective Date: 27.12.2024 Last Updated: 23.04.2026

Overview

Japan Institute of Human Resource Development Pvt Ltd. (hereinafter called “we”, “our”, “us”) is committed to safeguarding the privacy and personal data of our students, applicants, partners, and website users. This Privacy Policy outlines how we collect, process, use, disclose, and protect your personal information in accordance with applicable data protection principles.

Scope

This policy applies to all individuals who visit our website, contact us through online platforms, enroll in our Japanese language training programs, or apply for employment opportunities in Japan through our institute. By using our services or providing your information, you agree to the terms outlined in this Privacy Policy.

Information We Collect

We may collect personal information including your full name, date of birth, gender, nationality, phone number, email address, and residential address. In addition, we may collect educational qualifications, language proficiency details, employment history, and, where necessary, official identification documents such as passport details for visa and job placement processes. We may also automatically collect certain technical data such as your IP address, browser type, and website usage behavior to improve our services.

Methods of Data Collection

Your personal data is collected through various channels, including website forms, email and phone communication, WhatsApp messages, student registration forms, and in-person consultations. We may also use cookies and analytics tools to enhance user experience and monitor website performance.

Purpose of Processing

We use the information collected to manage student enrollment, deliver Japanese language training programs, assess eligibility for employment opportunities under programs such as TITP and SSW, coordinate with employers and partner organizations in Japan, and support visa application and documentation processes. Additionally, we use your information to communicate important updates, provide consultation services, and comply with legal and regulatory obligations. We process your personal data based on your consent, the necessity to perform our contractual obligations, compliance with legal requirements, and our legitimate business interests in providing education and career placement services.

Legal Basis for Processing

We do not sell, rent, or trade your personal information. However, we may share your data with trusted third parties when necessary, including Japanese employers, partner organizations, visa and immigration authorities, and government or regulatory bodies, strictly for purposes related to training, employment placement, and legal compliance. Any such sharing is conducted with appropriate confidentiality and data protection measures.

Data Sharing and Disclosure

We retain personal data only for as long as necessary to fulfill the purposes described in this policy, including legal, regulatory, and operational requirements. Once the data is no longer required, we take reasonable steps to securely delete or anonymize it. We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, loss, misuse, or disclosure. While we strive to ensure the security of your data, no method of transmission over the internet is completely secure.

International Data Transfers

As part of our services, personal data may be transferred to entities located in Japan for employment and visa processing purposes. We ensure that such transfers are conducted with appropriate safeguards.

Data Retention

We retain personal data only for as long as necessary to fulfill the purposes outlined in this policy, including legal, regulatory, and operational requirements.

Data Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, or alteration.

Your Rights

You have the right to request access to your personal data, request corrections to inaccurate or incomplete information, request deletion of your data where applicable, and withdraw your consent at any time, subject to legal and contractual obligations.

Cookies and Tracking Technologies

Our website may use cookies and similar technologies to enhance user experience, analyze website traffic, and improve our services. You may control cookie preferences through your browser settings.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those external sites.

Policy Updates

We reserve the right to update or modify this Privacy Policy at any time. Updates will be published on this page with a revised “Last Updated” date.

Contact Information

For any inquiries regarding this Privacy Policy or your personal data, please contact:

Japan Institute of Human Resource Development Pvt Ltd.
No.52/3, Vidyartha Mawatha, Kandy, Sri Lanka
Phone: +94 81 223 6161  Fax : +94 81 223 6160
Email: info@jihrd.com
Website: www.jihrd.com

© 2026 Japan Institute of Human Resource Development Pvt Ltd. All rights reserved.